MEET THE COUNSELOR NIGHT
Friday, May 19, 2023
6:30 p.m. – 8:30 p.m.

• 5:30 p.m. – 6:30 p.m. Members Only Camp Kickoff
• 6:30 p.m. Introduction of Staff and Camp counselors
• 6:45 p.m. Parent Meeting and New Camp Updates
• 7:15 p.m. – 8:30 p.m. Facility Tours, Self Guided or Group Tours every 15 minutes

Camp Epic is a fun youth day camp for children 5-15 years of age and is offered during GPISD holiday breaks. Campers will enjoy playing recreational games, swimming, doing arts and crafts, and exploring the Epic’s many amenities. Register early as space is limited.

Summer Camp
June 6 – August 12

• Week 1:  June 7 – June 9
• Week 2:  June 11 – June 16
• Week 3:  June 19 – June 23
• Week 4:  June 26 – June 30
• Week 5:  July 3 – July 7 (no camp July 4^th)
• Week 6:  July 10 – July 14
• Week 7:  July 17 – July 21
• Week 8:  July 24 – July 28
• Week 9:  July 31 – August 4
• Week 10: August 7 – August 11

Camp runs from 7:00 a.m.  – 6:00 p.m.

• Drop-off: 7:00 a.m. – 8:30 a.m. (rise and shine programming)
• Building rotation: 9:00 a.m. – 4:00 p.m. (mid-day programming)
• Pick-up: 4:30 p.m. – 6:00 p.m. (wind down programming)

Summer Camp
$25 Registration Fee per child
Epic Member: $130 per week
Non-member: $150

• Child must be a member to receive the member discount
• Field Trip admission and shirt is included in cost
• There is a $25 per week cancellation fee after May 26, 2023

How do I register? 

• Select all the weeks your camper will be attending.
• You will have until May 26, 2023 to cancel by email, camp weeks without any cancellation fees.
• These weeks fill up fast, if you are hoping to qualify for financial aid, please register for the weeks your camper will be attending. If you do not qualify, your first week fee will be refunded without any cancellations fees if your child does not attend camp.

What will I pay when I register? 

• Registration fee and payment for first week will be due at the time of
• You will have 2 Options:
  • Pay all the weeks in full.
  • Have each additional week auto drafted.
• Auto drafts will come out the Friday before the start of registered week.
• To cancel a payment for a week of camp, the request must be made by email, 7 days prior to the start of registered week.
• There is a $25 cancellation after May 26, 2023.
• No weeks will be prorated.

Registration begins March  31
All registrations will be on-line.

Please follow the registration steps ESPECIALLY #2

Registration Steps:

1. Select the age group of your child or first child you would like to register. This will take you to an information page.  Click “Enroll Now” which will take you to a sign-in page unless you are already logged in.
2. Login: IF YOU ARE A MEMBER, DO NOT CREATE A NEW ACCOUNT!   If you are a member or have participated in programs at the Epic, use the email you have on file with the Epic.  If you do not know what that email is please see camp contacts at the bottom of this page or contact Guest Services at 972-339-3742.
3. Password: You may reset your password if you do not know it. If it is not sent to your email, then contact us to make sure we have the right email on file.
4. If you are not a member or have never done an activity at the Epic, please create a new account.
5. Select the weeks you would like to register your child for. Make sure to register for all the weeks you want otherwise if they become full you will be placed on a waiting list.
6. Answer the Enrollment detail questions.
7. If enrolling a 2^nd child, then click “Register another participant”.  Once done with all your child registrations click “Add to Cart”.
8. You may view order details under “Order Summary” and each child’s registration details by clicking the “$dollar”.
9. Note: All registrations are set-up with a payment plan with only the $25 Registration Fee and First week of camp charged per child. However, if you would like to make a payment in full for all weeks, deselect the “Use Payment Plan” button.
10. Read and initial your recognition of the Waiver.
11. Check Out and make payment.

Registration opens Friday, March 31 at 8:00 a.m.

• All registrations will be on-line.
• IF YOU ARE A MEMBER, DO NOT CREATE A NEW ACCOUNT!  
• Please follow the registration steps ESPECIALLY #2

Registration opens Friday, March 31 at 8:00 a.m.  Summer Camp registration will not appear on this link until 3/31 at 8:00 a.m.

REGISTRATION STEPS – MEMBERS

1. Select the age group of your child or first child you would like to register. This will take you to an information page.  Click “Enroll Now” which will take you to a sign-in page unless you are already logged in.
2. Login: If you are a member or have participated in programs at the Epic, use the email you have on file with the Epic.  If you do not know what that email is please contact jwcolon@gptx.org or Guest Services at 972-339-3742.
3. Password: You may reset your password if you do not know it. If it is not sent to your email, then contact us to make sure we have the right email on file.
4. If enrolling a 2^nd child, then click “Register another participant”. Once done with all your child registrations click “Add to Cart”.
5. You may view order details under “Order Summary” and each child’s registration details by clicking the “$dollar”.
6. Note: All registrations are set-up with a payment plan with only the $25 Registration Fee and First week of camp charged per child. However, if you would like to make a payment in full for all weeks, deselect the “Use Payment Plan” button.
7. Read and initial your recognition of the Waiver.
8. Check Out and make payment.

Registration opens Saturday, April 1 at 8:00 a.m.

• All registrations will be on-line.
• IF YOU HAVE PARTICIPATED IN PROGRAMS AT THE EPIC, DO NOT CREATE A NEW ACCOUNT!
• Please follow the registration steps ESPECIALLY #2

Registration opens Friday, March 31 at 8:00 a.m.  Summer Camp registration will not appear on this link until 3/31 at 8:00 a.m.

REGISTRATION STEPS NON-MEMBERS

1. If you are not a member or have never done an activity at the Epic, please create a new account.
2. Login: If you have participated in programs at the Epic, use the email you have on file with the Epic.  If you do not know what that EMAIL/PASSWORD is please contact jwcolon@gptx.org or Guest Services at 972-339-3742.
3. Select the age group of your child or first child you would like to register. This will take you to an information page.  Click “Enroll Now” which will take you to a sign-in page unless you are already logged in.
4. Select the weeks you would like to register your child for. Make sure to register for all the weeks you want otherwise if they become full you will be placed on a waiting list.
5. Answer the Enrollment detail questions.
6. If enrolling a 2^nd child, then click “Register another participant”.  Once done with all your child registrations click “Add to Cart”.
7. You may view order details under “Order Summary” and each child’s registration details by clicking the “$dollar”.
8. Note: All registrations are set-up with a payment plan with only the $25 Registration Fee and First week of camp charged per child. However, if you would like to make a payment in full for all weeks, deselect the “Use Payment Plan” button.
9. Read and initial your recognition of the Waiver.
10. Check Out and make payment.

Cancelation and Refund Policy: We recognize that sometimes plans change, and you must withdraw your child from camp. Cancelations must be requested in writing and are subject to the following: *Before May 26, 2023 -A refund will be given for camp weekly fee. Registration fee is non-refundable. Membership fees are nonrefundable. *Between May 26-August 11- A cancelation fee of $25 will be charged per camper/per week. Registration fee is non-refundable. Membership fee is nonrefundable.

No refund, reduction of fees, or credit will be granted for late arrival, missed days, early departure, withdrawal, or dismissal.

Financial aid is available for residents that qualify.

Steps

1. To save a spot for camp, you must register and pay full price for the first week and registration fee. If you need to wait to see if you qualify, camp spots are not reserved and if they fill up you may be put on a waiting list.
2. Fill out the Financial Aid packet and provide all the necessary documentation.
3. Once processed you will be notified if you have been approved.
4. If you do not qualify, we can issue you a full refund if you no longer wish to participate in camp.
5. Contact jwcolon@gptx.org for more details.

Community Development Block Grant

1. Section II – CDBG Application
2. Section III – CDBG Checklist Monthly Audit (must provide all applicable documents on this checklist, not just one from each section).
3. Affidavit of Non Employment No Income (filled out if no employment or income)
4. Child Support Verification

What do I need to submit? 

 INCOME VERIFICATION

• Current Check Stubs (2 consecutive months)
• Employment Verification
• Affidavit of Non-Employment (if applicable
• Social Security Award Letter or Pension/Retirement Statement
• Other Income Verification

RESIDENTIAL VERIFICATION

• Utility Bill*
• Lease Agreement or Mortgage Statement*

 PERSONAL IDENTIFICATION

• Driver’s License or ID*
• Social Security Card*

 *Must submit both

Ages: 5-15

• Scouts:  Ages 5-7
• Explorers:  Ages: 8-9
• Adventurers:  Ages 10-12
• Teen Camp: 13-15

Counselor to camper ratio: 1:12

Lunch Time:  12:00 p.m. – 1:00 p.m.

Lunch is provided by the parent.  Please pack a disposable sacked lunch that does not require a refrigerator or microwave. Please label all containers.

Utensils/Napkins are provided.

Please send a refillable water container/bottle with your child’s name.

Snack Times: 9:30 a.m. & 3:30 p.m.
Two snacks will be provided per day. There will not be any snacks with nuts. Please be sure to pack extra snacks if your child has any food allergies, intolerances or specific preferences.

Lunch and snack times are approximate.

Swim Time: 1:00 p.m. – 3:00 p.m.  Swim days for each age group are TBA

Make sure to pack swimwear, a change of clothes & a towel.  Outside pool toys are not allowed.

What to Expect:
Campers will have 4 options:

• Option 1: Parent/Guardian requires that the child always wear a lifejacket while swimming.
• Option 2: Parent/Guardian chooses to have their child take a swim test to be in the water without the lifejacket. Those who do not pass the swim test will be required to wear a life jacket.
• Option 3: Parent/Guardian allows their child to bypass the swim test and be in the water without a lifejacket. Lifeguards have final say and if they deem that a child needs a lifejacket, a lifejacket will be required.
• Option 4: Parent/Guardian does not allow their child to swim.

Those that need lifejackets are tagged with a specific color wrist band, and those that don’t will receive a different color wrist band.

Camp Epic Field Trips

• Week 1 – Friday, June 9 | Texas Discovery Gardens/Children’s Aquarium
• Week 2 – Friday, June 16 | Grand Luxe Theater
• Week 3 – Friday, June 23 | GPTX Olympic Day*
• Week 4 – Thursday, June 29 | Legoland & Sealife
• Week 5 – Wednesday, July 5 | Epic Waters Indoor Waterpark
• Week 6 – Thursday, July 13 | Uptown Theatre & Dance Showcase*
• Week 7 – Wednesday, July 21 | AT&T Stadium Tour & Activity Day
• Week 8 – Friday, July 28 | ItZ’s Pizza and Arcade
• Week 9 – Friday, August 4 | Ft. Worth Museum of Science & History
• Week 10 – Friday, August 11 | Camp Epic Family Carnival & Water Wars*

*The campers’ parent/guardian may attend, space is limited to some events. Must register online as volunteer to attend event. More info will be posted.

• Field Trips/Dates are subject to change
• Field Trip Fees are included in weekly payments.
• SPENDING MONEY IS NOT INCLUDED. If you would like to, please send your child with extra spending money in a Ziploc/small purse/fanny pack.

• Week 1 – Friday, June 9 | Group Dynamix
• Week 2 – Friday, June 16 | Escape Room
• Week 3 – Friday, June 23 | Top Golf
• Week 4 – Tuesday, June 27 | Epic Waters
• Week 5 – Friday, July 7 | Alley Cats
• Week 6 – Wednesday, July 12 | Uptown Theatre & Dance Showcase
• Week 7 – Tuesday, July 18 | Quarter Lounge
• Thursday, July 20 | Unify GP Tour
• Week 8 – Friday, July 28 | Grand Luxe Theater
• Week 9 – Monday, July 31 | Texas Rangers Game
• Week 10 – Wednesday, August 9 | Whoa Zone

• Field Trips/Dates are subject to change
• Field Trip Fees are included in weekly payments.
• SPENDING MONEY IS NOT INCLUDED. If you would like to, please send your child with extra spending money in a Ziploc/small purse/fanny pack.

Check-in/Out

• Drop-off and pick-up will be through our back parking lot entrance between 7:00-8:30 a.m. & 4:30-6:00 p.m. More detailed directions will be emailed out later.
• Upon check-in, the parent/guardian will receive a car tag that must be presented at check-out. If the  is not available at check-out, the parent or guardian will need to show identification.

My Camp App

• This app will be our primary way of communicating to parents/guardians.
• Each parent/guardian will be emailed sign-in instructions sometime after registration.

Backpacks/Bags

• Each child will be responsible for keeping up with their belongings throughout the day, so pack lightly.

 COMING SOON:

• Camp Epic Electronics Initiative
• City of Grand Prairie Standards of Care-Camp Epic
• Camp Epic Parent Policy
• Camp Epic Summer Info Packet
• Camp Epic Swim Schedule
• MyCampAPP Instructions
• Kidddo Check In/Check Out Instructions

Camp Epic (5-12 years) & Teen Camp (13-15)
Jennifer Colon – Youth Programs Coordinator
972-339-3711 | jwcolon@gptx.org

Teen Camp (13-15)
Jonathan Jefferson (J.J.) – Activities & Events Coordinator
972-339-3701 | jjefferson@gptx.org

Daniel Cauthen – Assistant General Manager
972-339-3702 | dcauthen@gptx.org

Camp Epic is fun youth day camp for children 5-12 years of age and is offered during GPISD holiday breaks. Campers will enjoy playing recreational games, swimming, doing arts and crafts and exploring the Epic’s many amenities. Register early as space is limited.

Fall Camp:
Monday, November 20 – Wednesday, November 22, 2023

• Drop-off: 7:00 a.m. – 8:30 a.m. (rise and shine programming)
• Building rotation: 8:30 a.m. – 3:30 p.m. (mid-day programming)
• Pick-up: 3:30 p.m. – 5:00 p.m. (wind down programming)

Winter Camp: 
December 18- December 22, 2023
December 27-December 29, 2023

• Drop-off: 7:00 a.m. – 8:30 a.m. (rise and shine programming)
• Building rotation: 8:30 a.m. – 4:00 p.m. (mid-day programming)
• Pick-up: 3:30 p.m. – 6:00 p.m. (wind down programming)

Spring Break Camp:
March 12 – March 16, 2024

• Drop-off: 7:00 a.m. – 8:30 a.m. (rise and shine programming)
• Building rotation: 8:30 a.m. – 4:00 p.m. (mid-day programming)
• Pick-up: 4:00 p.m. – 6:00 p.m. (wind down programming)

Fall
Registration fee: $25
Epic Member: $85 per week
Non-member: $100 per week

• Camp fees are based on enrollment, days/weeks are not prorated, full/partial participation is the same price.
• Child must be either an Epic Youth Member or Epic Family Member to receive the member discount.
• Payment in full is due at the time of registration. There are no auto drafts for holiday camps.
• To receive a refund for a week of camp, the request must be made 7 days prior to the start of registered week.

Winter/Spring
Registration fee: $25
Epic Member: $130 per week
Non-member: $150

• Camp weeks scheduled less than 5 days are prorated.
• Child must be either an Epic Youth Member or Epic Family Member to receive the member discount.
• Payment in full is due at the time of registration. There are no auto drafts for holiday camps.
• To receive a refund for a week of camp, the request must be made 7 days prior to the start of registered week.

Registration opens August 14, 2023

All registrations will be on-line.

REGISTER HERE

Please follow the registration steps ESPECIALLY #2

Registration Steps:

1. Select the age group of your child or first child you would like to register. This will take you to an information page.  Click “Enroll Now” which will take you to a sign-in page unless you are already logged in.
2. Login: IF YOU ARE A MEMBER, DO NOT CREATE A NEW ACCOUNT!   If you are a member or have participated in programs at the Epic, use the email you have on file with the Epic.  If you do not know what that email is, please see camp contacts at the bottom of this page or contact Guest Services at 972-339-3742.
3. Password: You may reset your password if you do not know it. If it is not sent to your email, then contact us to make sure we have the right email on file.
4. If you are not a member or have never done an activity at the Epic, please create a new account.
5. Select age group and then the weeks you would like to register your child for. Make sure to register for all the weeks you want otherwise if they become full you will be placed on a waiting list.

Ages: 5-15

• Scouts:  Ages 5-7
• Explorers:  Ages: 8-9
• Adventurers:  Ages 10-12
• Voyagers: Ages 13 – 15

Counselor to camper ratio: 1:15

Lunch Time: 12:00 p.m. – 1:00 p.m.

Lunch is provided by the parent. Please pack a disposable sacked lunch that does not require a refrigerator or microwave.

Snack Times: 9:30 a.m. & 3:30 p.m.

Two snacks will be provided per day. There will not be any snacks with nuts. Please be sure to pack extra snacks if your child has any food allergies, intolerances, or specific preferences.

Lunch and snack times are approximate.

Swim Time: 1:00 p.m. – 3:00 p.m.  Swim days for each age group are TBA

Make sure to pack swimwear, a change of clothes & a towel.  Outside pool toys are not allowed.

What to Expect:
Campers will have 4 options:

• Option 1: Parent/Guardian requires that the child always wear a lifejacket while swimming.
• Option 2: Parent/Guardian chooses to have their child take a swim test to be in the water without the lifejacket. Those who do not pass the swim test will be required to wear a life jacket.
• Option 3: Parent/Guardian allows their child to bypass the swim test and be in the water without a lifejacket. Lifeguards have final say and if they deem that a child needs a lifejacket, a lifejacket will be required.
• Option 4: Parent/Guardian does not allow their child to swim.

Those that need lifejackets are tagged with a specific color wrist band, and those that don’t will receive a different color wrist band.

Camp Epic (5-12 years) & Teen Camp (Summer 13-15)
Jennifer Colon – Youth Programs Coordinator
972-339-3711 | jwcolon@gptx.org